Run Every Site From One System.
Staff, shifts, sites, faults, stock and reviews in one dashboard — built around the paperwork you already have, so your team reports from a phone instead of a clipboard.
- One live view across every site
- Team reports from a phone
- No per-seat subscription
- Built in 2–4 weeks
Multi-Site Operations Outgrow Paper and Phone Calls
None of it is anyone's fault. The processes were built one site at a time, and now the company runs on forms, messages and memory.
Paper forms everywhere
Faults, attendance and reviews all start on paper, then get retyped by someone in the office.
Driving between sites
Managers visit locations just to collect paperwork or get a signature.
Reviews need a meeting
Probation reviews and contract changes wait until someone is on site with a printed document.
Faults chase by phone
A broken unit means several forms, a phone call, and following the engineer for an update.
News goes site by site
Company-wide announcements take a round of calls because there's no shared channel.
No live picture
Who's on shift, what's outstanding and what stock is left only exists in someone's head.
A System Built For How Your Sites Actually Run
Not another off-the-shelf HR tool with modules you'll never open. A working system shaped around your sites, your staff and your paperwork.
One dashboard for the whole company
Employees, sites, active shifts, equipment and outstanding reviews in a single live view — filter by site or see everything at once.
Faults reported with one photo
A quick form and one photo email the engineer automatically, with the relevant PO attached, and the job is tracked to completion.
Signed on a phone
Probation reviews and contract changes are completed and signed on the employee's phone — no meeting, no printing, no travel.
Kiosk clock-in and attendance
Time and attendance recorded on site through a kiosk clock-in system, so hours are accurate without chasing timesheets.
Bulletins in a few clicks
Send company-wide or selected employees a notice, and see who has read it — instead of calling every site.
Stock and equipment tracking
Stock levels and equipment held per site sit in the same system, so reorders and transfers stop being guesswork.
A shared view of every site job
Job status, assigned engineers, site details and completion photos — an example of how a facilities workflow could come together.
Keep Your Spreadsheets. We Build On Top Of Them.
If your rotas, stock lists or site records live in Excel or Google Sheets, we import them — nothing gets retyped — and connect the files to the system so both stay in step. You keep your documents and your way of working; the system does the chasing, the filing and the reporting.
See It In Action: Facilities & Multi-Site Cleaning
Across the management team, once paper forms, site visits and face-to-face signing were replaced with phone-based workflows.
A multi-site facilities company was managing time & attendance, equipment faults, stock levels, staff bulletins, probation reviews and contract changes through a mix of paper forms and face-to-face processes across dozens of sites. Probation reviews required in-person meetings with signed paper documents. Reporting broken equipment meant multiple forms and manual follow-up with engineers. Company-wide announcements had to be communicated site by site.
We built a single staff and sites portal that replaced the paper-heavy processes with automated, phone-based workflows:
- Equipment faults reported with one photo and one simple form — automatically emails the engineer with the relevant PO number attached
- Probation reviews and contract changes completed and signed on the employee's phone — no in-person meeting or paper document required
- Bulletins sent to the whole company or selected employees in a few clicks
- Time & attendance tracked through a kiosk clock-in/out system across all sites
- Stock management and equipment tracking centralised in one dashboard
- Over 30 hours a week saved across the management team
- Fault reporting down to one photo and one form — the engineer is emailed automatically
- Probation reviews and contract changes signed on a phone, so no travel between sites
- Company-wide announcements in 3 clicks instead of site-by-site phone calls
- Managers stop driving between sites to collect paperwork
- One live view of employees, sites, shifts, stock and reviews across the whole company
Replaces multiple paper forms, manual follow-up calls and chasing engineers for updates.
Simple Process. Practical Results.
Free Site Systems Review
We walk through how your sites, staff and paperwork run today.
Find The Hours You're Losing
We show exactly where forms, visits and chasing are costing time.
Build And Launch Your System
We build it around your workflow, import your files, and get your team on board.
Simple Transparent Pricing
Custom Business Systems — One-Off Setup
Essential System
From £2,500
One-off setup
Professional System
£4,000–£5,000
One-off setup
Advanced System
£6,000–£7,500+
One-off setup
Monthly Maintenance Plans
Essential Care
£149/ month
Keep your system running smoothly with essential ongoing support.
- Routine software updates and maintenance
- Basic system health checks
- Bug fixes for existing features
- Minor performance improvements
- Email support for system-related issues
Professional Care
£225/ month
More proactive maintenance and support to keep your business running efficiently.
- Everything included in Essential Care
- More frequent system health checks
- Routine security and dependency updates
- Troubleshooting and technical support
- Minor workflow and usability improvements
- Monthly system health review
Advanced Care
£350/ month
Enhanced ongoing support for businesses that rely on their system every day.
- Everything included in Professional Care
- Enhanced monitoring and maintenance
- Priority support during agreed support hours
- Regular system performance reviews
- Assistance with more complex technical issues
- A larger allowance for minor improvements and adjustments
Frequently Asked Questions
Ready To See Your Sites In One System?
Book your free Business Systems Review — 20 minutes, no obligation.
- Free, no-pressure call
- Specific recommendations for your sites, even if you don't hire us
- Answers on cost and timeline before you commit to anything